Operations Executive

Operations Executive
Position Type
Operations Executive Full Time

 

Responsibilities:

 

  • Strategic Planning (30%)

School Safety & Emergency Preparedness 

  • Propose and develop school based safety and emergency preparedness policies and standard operating procedures (SOPs) from guidelines and directives provided by MOE and the relevant authorities for both campuses.
  • Develop operational plans to ensure school’s compliance with the required safety and security requirements of National, Ministry and any other relevant guidelines as required by Schools.
  • Oversee the implementation of the operational plans to ensure compliance with the necessary guidelines and standards required by MOE and the relevant authorities.
  • Review processes annually to ensure that school keeps up with the changing requirements of National, Ministry and any other guidelines for the safe and secure operation of a School.

School Operations

  • Propose and develop SOPs and internal guides, working with different stakeholders, to ensure safe and smooth running of daily school operation (eg: Arrival & Dismissal, Visitor Management, School Events Management, School Incident Reporting Management etc)
  • Implement & review operational plans to constantly improve the efficiency of daily school operations

 

  • School Operations Management (30%)
  • Co-manage school operations for student related mass activities, eg: arrival & dismissal, assembly, CCA, school celebrations etc
  • Develop & review operational processes, plans and guides for school operations related to students mass activities
  • Provide training, briefings, talks etc to internal and external stakeholders on the implementation and execution of operational processes for the safety of staff & students
  • Work with internal and external stakeholders and ensure compliance with internal guides and processes
  • Co-manage school operations on incident management, visitor & parking management, events management, and any other general management that is required for school operations

 

  • Data and Information Management (20%)
  • Set up and maintain accurate and up to date data system to facilitate constant review of operational processes in the areas of School Safety, Emergency Preparedness and School Operations.
  • Analyze and provide dashboard data to external and internal stakeholders.
  • Review and enhance effectiveness and efficiency of database management system.
  • Provide quarterly reports to school leaders on the readiness of school in terms of emergency preparedness and safety measurements benchmarked against the Ministry requirements.

 

  • Campus 2 Project Management (20%)
  • Coordinate and co-manage the Campus 2 project
  • Project manage internal stakeholders to gather user requirements for the infrastructure and physical set up of Campus 2
  • Mediate between internal & external stakeholders, eg MOE representative, main contractor, sub-contractors etc
  • Ensure that user specifications are adhered in the construction of Campus 2
  • Co-manage the handover process from the contactors and MOE during TOP
  • Co-plan for the move to Campus 2
  • Execute the move plan to Campus 2
  • Perform reviews and safety checks pre & post move.
  • Co-manage the defect checks and DLP post move

 

Any Other Duties

  • Support other duties and operations required by the School.
  • Provide general operational support in organizational wide programmes and events.
  • Participate in school and AA(S) wide programmes and events.
  • Participate in a working committee to advance school’s vision and mission.
  • Undertake tasks and duties as assigned by Administration & Operations Manager and Principals to meet organizational needs.

 

Requirements:

  • Possesses a minimum educational qualification as follows: Diploma/Degree in relevant field
  • 2 to 3 years of relevant experiences in mainstream school or special education settings
  • Strong organizational and analytical skills
  • Ability to work well in a team
  • Preferred to have class 3 driving license
  • Experience in Organisational Planning & Development and Emergency Preparedness & Safety will be an advantage

 

Apply for this Position:

We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

We regret only shortlisted candidates will be notified.

 

Last modified on Wednesday, 04 August 2021 09:14